How it works
How do I connect to my virtual meetings?
- Login to your profile
- Click on "Meetings" on the top
- Click on the green button saying "Meeting starts in ..."
In respect to your potential future business partner be in time for your meetings!
You do not need any additional software for the meetings, only an up-to-date web browser (ideally Mozilla Firefox or Google Chrome), a microphone and preferably a webcam.
You can find a short video about how to connect to your meetings here or read here.
Selection of meetings
I. Booking meetings
- Filter cooperation profiles and find the ones aligned with your goals
- Request meetings to the companies you are interested in meeting
- Accept or reject the meetings you are asked for.
- When accepting a meeting request you intend to participate in the matchmaking event and your potential business partner will be waiting for you. In respect to organisers and your potential future business partners, be in time for your meetings. If unforeseen circumstances occur and you are not able to attend the matchmaking, cancel your meetings through the platform and inform us ASAP.
- II. Your schedule
You will find your meeting schedule in "My agenda" or "Meetings".
Registration
How to register as a purchaser?
As a purchaser please follow the below steps to set up your organisational profile and cooperation profile or profiles. This material is where from the suppliers value your incoming meeting requests.
1. Click the "register now" for this event at the website.
2. Select the "Purchaser" option.
3. Complete your profile and fill in your personal information and information regarding the organisation you represent. Select your areas of activity.
4. Plan your "attendance" and choose the sessions you will participate in.
5. Done! You’ve successfully signed up for the Elmia Subcontractor Connect 2020 and your profile is waiting to be activated by the organiser.
6. Go to "dashboard". Set up minimum one cooperation profile in the "Marketplace" clearly presenting your request or requests. You can change your cooperation profile at any time.
How to register as a supplier?
As a supplier please follow the below steps to set up your organisational profile and cooperation profile or profiles. This material is from where the purchasers value your offer and select if to send a meeting request or not.
1. Click the "register now" for this event at the website.
2. Select the correct "Supplier" option.
3. Complete your profile and fill in you personal information and information regarding the organisation you represent. Select your areas of activity.
4. Plan your "attendance" and choose the sessions you will participate in.
5. Done! You’ve successfully signed up for the Elmia Subcontractor Connect 2020 and your profile is waiting to be activated by the organiser.
6. If you're not a current exhibitor at Elmia Subcontractor 2020/21 you will be contacted by their team and receive an invoice, Once payment has been processed and confirmed you will be visible to other participants and be able to attend the event.
7. Go to "dashboard". Set up minimum one cooperation profile in the "Marketplace" clearly presenting your offer or offers. As soon as we have received your final payment your profile will be checked and published online. You can change your cooperation profile at any time.
Promotion of published profiles
All published profiles will be extensively promoted by the organisers of this event. Furthermore, all participants of the event will be able to view your cooperation profile. A statistical analysis of 40 matchmaking events showed that high quality cooperation profiles are visited about 50 to 150 times before the event and will still be viewed after the event.
Matchmaking - How does it work?
A matchmaking or networking event is a quick and easy way to meet potential cooperation partners in online face-2-face talks. 20-25 minutes run fast but it is enough to build first connections before the bell rings and the next talk starts.
1) Online registration
- Register via the green button "Register now".
- Add contact and organisation details as requested.
- You must select the network session in order to participate in the 1:1 meetings.
2) Make yourself visible through an outstanding business profile
COMPANY PROFILE
Take advantage of the opportunity and introduce your company by publishing a clear profile. The more detail, such as company background, business offers and interests you provide, the more you will benefit from the matchmaking. Your co-operation profile is your online business card.
MARKET PLACE
- Explain the product/project/technology/expertise you are offering or looking for.
- Specify the type of partner you are looking for.
- Published profiles will be extensively promoted by the organizers of the event.
- High-quality profiles are visited 50 to 150 times before, during and even after the event.
- A meaningful profile will generate significantly more meeting requests.
3) How to manage bilateral meetings?
The booking of meetings opens a few weeks before the event or after a certain number of participants have registered. You will be notified by an e-mail alert once booking has opened.
BOOKING MEETINGS
- Browse the list of attendees or check the marketplace profiles.
- Use the optional filters to easily find the ones aligned with your goals.
- Send meeting requests to those companies/persons you want to meet.
- Adding a short reason why you are interested in a meeting will increase the acceptance.
- Meeting requests must be confirmed by the recipients to be scheduled.
- Date and time of a meeting will be scheduled by the person accepting the meeting request considering the mutual availability.
- Check every incoming meeting request and accept or refuse if not appropriate. It is a matter of politeness to let the requester know if you are interested in a meeting or not.
SOME PARTICIPANTS CAN’T BE BOOKED. WHY?
Participants available for meeting requests are indicated by a green button “Available”, otherwise:
- You may not have registered for 1:1 meetings. Please make yourself available for 1:1 networking session via Agenda / Event Agenda.
- Booking rules applied by the event organizer doesn’t allow to book specific groups e.g. No meetings among Sellers & Sellers; Start-ups can’t send meetings requests to Investors.
5) Short before and during the event
1:1 MEETINGS VIA VIDEO CALLS | ADVICE & FAQ
BEFORE THE EVENT - TECHNICAL PREPARATIONS
- Use a desktop computer or laptop where both Webcam and Microphone is installed.
* Check your audio quality, using headphones is highly advised.
* Use a good webcam to improve the image quality. - Video call meetings can NOT be managed via the b2match Mobile App.
- Check your time-zone. Log-in and select "Edit my profile" to check your current time zone selection. If this is not the time zone you are located during the meetings please change accordingly.
- Use Mozilla Firefox, Google Chrome or Opera browser preferably.
- Internet Edge Browser only works for Version IDs 80+ (Chromium edition).
- To make sure that everything is set correctly, please go to your "Meetings" and click on the green camera button "Meeting starts in ..." - this will open the video call feature of your browser. You should be able to see yourself!
DURING THE ONLINE EVENT
- Access the web platform and be online at least 5-10 minutes before your meetings start.
- RESPECT the other participants' time and show up to all your meetings.
- Close your Video Call meeting timely.
Please leave the call in time as you or your meeting partner can have a subsequent meeting right after. A timer is indicating the remaining meeting time. - If an unforeseen circumstance arises and you will not attend a meeting, please cancel your meetings through the platform. This way, the other participant will be notified.
FAQs
How do I join a scheduled meeting?
- You can access your meeting schedule via Menu "Meetings" in the top right corner.
- Click the green button "Start meeting" next to your meetings to join the 1:1 meeting Video Call
What options do I have if the meeting partner does not show up timely?
- Quick reminder to join the Video Call
Send a message (or phone call) and alert your meeting partner to join the missed Video call. This should work well if enough time is left over (e.g. 15+ min) for this scheduled meeting. - Re-schedule the meeting
In case your meeting partner doesn’t react immediately on a reminder as indicated above you can try rescheduling the meeting. - If a meeting can not be managed at the event date itself please use the chat messaging system (open the meeting partners profile) to schedule a phone call or meeting outside this platform
What if my camera or microphone does not work?
- Please check that your browser doesn't block the usage of your camera/microphone due to security reasons. Check by having a video call with some of your colleagues in another tool (Google Meet, Zoom, ...)
- Depending on your browser settings you may be asked to confirm the activation of the Camera/Microphone through a pop-up dialog form.
- How to enable the use of microphone/camera in your browser?
* Chrome: https://support.google.com/chrome/answer/2693767
* Firefox: https://support.mozilla.org/en-US/kb/how-manage-your-camera-and-microphone-permissions
* Opera: https://help.opera.com/en/late... none of the above works, consider switching to another device to join.
1:1 Meetings | Facts
- You can’t send 1:1 meeting requests? Please check if you have activated your availability. Menu: Meetings -> AVAILABILITY
- Meeting requests must be accepted to be scheduled.
1:1 Video Calls | Technical Preparations
- Use a desktop computer or laptop where both Webcam and Microphone is installed.
- Double check if you have selected a proper time-zone (see Menu: Edit my Profile).
- Use Mozilla Firefox, Google Chrome or Opera browser preferably.
- Internet Edge Browser only works for Version IDs 80+ (Chromium edition).
- To make sure that everything is set correctly, please go to your "Meetings" and click on the green camera button "Meeting starts in ..." - this will open the video call in your browser. You should see yourself!
- 1:1 Video call meetings can NOT be managed via the b2match Mobile App.
